10 May 2019

Project Administrator – ACM Guildford

Job title: Project Administrator
Location: ACM Guildford
Reports to: Education Strategist

PURPOSE

The Project Administrator’s primary duties will be to provide administrative and communications support for a number of key strategic projects within the institution as directed by the Education Executive. These include projects associated with our application for Degree Award Powers, and Access and Participation. Additionally, the role will require maintaining regular contact with various departmental staff and working groups to ensure engagement, as well as liaising with various stakeholders, and providing reports on progress. The role will provide an excellent opportunity to gain a broad and comprehensive understanding of education environments. The post is ideal for a someone already working within a higher education environment in an administrative role, with an interest in strategic projects and planning.

The Academy of Contemporary of Music (ACM) is an education provider based in Surrey, with campuses in Guildford, London and Birmingham. With over 2000 students, primarily on full-time higher education degree courses, our provision has been recognised for its innovative industry led programmes, specialist support for student welfare, and its widening participation agenda.

MAIN RESPONSIBILITIES

  • Provide support on the delivery of milestones for the projects ensuring progress reports are completed on time, and where applicable on budget.
  • Attend project review meetings, management meetings for projects, taking actions as appropriate.
  • Organise working groups activity and meetings, liaising with attendees, and ensuring appropriate resources.
  • Prepare reports for project groups, and progress reports for executive team.
  • Planning the use of the group’s resources (staff and equipment) on projects to ensure there is adequate availability to deliver projects on time, and were applicable on budget.
  • Be an active part of the strategy and planning team. Disseminating best practice and keeping up to date with new developments.
  • Updating and managing project specific digital resources including websites and databases.

 

PERSON SPECIFICATIONED
An undergraduate qualification or relevant professional experience.X 
A post-graduate qualification and/or evidence of research capability X
Competent IT skillsX 
Excellent organisational skills, ability to prioritise and manage administrative processes and to undertake specific tasks to tight deadlines.X 
Proven ability to be proactive, to prioritise a complex workload and learn independently without supervisionX 
Proven ability to work as a member of a teamX 
Experience of project administration or co-ordinationX 
Experience of data analysis activity X
Experience of budget control X
Experience of working in a higher education contextX 
Experiencing of working with a range of stakeholders, including students, departmental staff, executive team members, and external stakeholders X

PERSONAL QUALITIES

  • Excellent communication, written and interpersonal skills; with an ability to converse with a wide range of stakeholders.
  • Ability to investigate and research complex data and information, and contextualise
  • An eye for detail.
  • Collaborative team player.
  • Excellent organisational skills.
  • Comfortable in a fast-paced environment.
  • Ability to work on own initiative, prioritising and managing time effectively.
  • Ability to prioritise responsibilities and adapt to change.

This job purpose reflects the core activities of the post. As the Department and the post-holder develop, there will inevitable be some changes to the duties for which the post is responsible, and possible to the emphasis of the post itself. ACM expects that the post-holder will recognise this and will adopt a flexible approach to work. This could include undertaking relevant training where necessary. Should significant changed to the job purpose become necessary, the post-holder will be consulted and the changes reflected in a revised job purpose.

KEY PERFORMANCE INDICATORS

Key AreaPerformance Indicators
Project Working Groups Timely and effective scheduling of necessary meetings and activities
Project StrategyEngagement in development of strategy and effective working practices
Project reportingTimely and comprehensive reports suitable for target audience
FlexibilityWillingness to work with wide range of stakeholders and across broad range of project areas
Administration and recordsAccurate and professionally organised material

 

To apply for this role please download the application form below and send to recruit@acm.ac.uk

Download Application Form