Job Listing

Executive Assistant

Location : guildford Employment type : FULL_TIME Expires : 2022-12-23 Reports to : Executive Chairman

ACM is a specialist music education provider with approximately 2,200 students on a range of FE and HE programmes in Music Performance, Creative Artist, Production, Technical Services and Business. Our creative and dynamic environment blends academic excellence and professionalism alongside leading-edge industry thinking and business innovation.

ROLE PURPOSE

The Executive Assistant is required to provide organisational, project and administrative support to the Executive Chairman and Deputy Vice Chancellor covering a wide range of activities within a busy and complex working environment. This is a full time role based in ACM Head Office in Guildford, Surrey with occasional travel nationally. The role is a busy, faced paced position allowing the post holder to experience a wider range of tasks involved in Education management at an executive level. 

Salary will be determined based on experience

MAIN RESPONSIBILITIES

  • Responsibility for the management of the Executive Chairman’s diaries to ensure efficient time management and space usage
  • Manage, coordinate and arrange travel arrangements, with cost comparisons, to include international travel, hotel bookings, transport and complex itineraries on behalf of the Executive Chairman
  • Draft meeting agendas, take minutes and distribute minutes of regular weekly, ad hoc and board level meetings and storing digital documents appropriately
  • Provide project assistant support in the monitoring and management of progress on projects as directed
  • Use appropriate office management tools to support projects allowing for appropriate and regular oversight (e.g. Google docs, MsOffice)
  • Draft reports/documents and presentations to the appropriate level at (sometimes) short notice
  • Compiling disparate documents into one indexed, numbered final document
  • Scanning, filing, organisation of data, redacting information as required 
  • Coordinate and ensure timely approval of purchase orders where Executive authorisation is required

Essential Skills and Experience

  • Proven experience of PA support at Director/Executive level
  • Comfortable working under pressure with the need to continuously re-prioritise a diverse and sometimes heavy workload; a high level of attention to detail is crucial
  • Experience of project management administration, keeping to schedule and managing stakeholders
  • Practised in taking and writing minutes, summarising discussions and writing both informal and formal reports
  • Proficient to advanced level in Microsoft Office and Google Docs with exceptional accuracy and attention to detail
  • Outstanding organisational skills with the ability to work using own initiative whilst being able to manage changing priorities
  • Highly developed interpersonal and communication skills with the ability to handle confidential information with discretion

Other requirements

  • Car driver with clean driving license, national travel may be required
  • Working hours may vary and an 8.00am start would be useful to the post holder
  • Some evening and weekend work required

 

ACM is committed to safeguarding and promoting the welfare and wellbeing of our students and staff and follow Safer Recruitment processes.  All Applicants will be required to complete screening appropriate to the post. This includes a Disclosure and Barring Service check and checks with past employers. 

 

ACM reserve the right to close job adverts earlier than the advertised end date where required based on volume of applications.

 

Apply for this job

To apply for one of our vacancies please download and complete an application form. Please note CVs cannot be submitted without a completed form.

Application Form

Application forms should be returned by the advertised closing date to recruit@acm.ac.uk or by post:

HR and Recruitment Team
The Academy of Contemporary Music
The Rodboro Buildings, Bridge Street, Guildford, Surrey, GU1 4SB

Please note some positions may be subject to a Disclosure and Barring Service check.

Each job advertisement will detail the closing date for applications. We regret that we are not able to accept applications received after this date. Once shortlisting has taken place, successful candidates will be contacted by the HR and Recruitment Team and invited to attend an interview.

Due to the volume of applications we receive for our vacancies, it is not possible to keep in touch with every applicant. Therefore we would ask you to assume that if you have not heard from us within 4 weeks of the advertised closing date, your application has not been successful on this occasion.