07 Jun 2019

Events Technical Coordinator

Job title: Events Technical Coordinator
Location: ACM Guildford
Department: Facilities
Reports to: Facilities Supervisor
Closing date: Friday 19 July, 2019
Salary range: £19,500 - £21,466

Purpose: Consistent and accurate provision of equipment and staff to ensure all gigs and external events are prepped, set up on time and supported. Constant communication with Industry Link, Supervisor other members of the team to support this. Ensure consistent quality of equipment provided.

Main Responsibilities

  • First line of contact with staff and students to ensure all gigs and external events have accurately delivered equipment and are staffed if necessary. All setups entered onto the Facilities calendar with full details attached to prevent miscommunication.
  • Liaise closely with Industry Link, Education, Electric Theatre and Marketing to provide fluid communication and reliable up-to-date information on event/setup calendar entries at all times.
  • Work with foresight to pre-empt oversights and focus on preventing mistakes before they have a chance to occur.
  • Work closely with the Supervisor to prevent staffing or equipment conflicts and make sure logistical elements are planned in advance.
  • Work closely with Electric Theatre to organise setups and larger performance assessments, especially when held off campus.
  • Work closely with Service and Repairs Team to ensure quality of all drum kits, hardware, cymbals and any other instruments utilized.
  • Regular meetings with Supervisor to highlight procedural shortcomings and suggest improvements.
  • Responsible for upkeep and maintenance of all live equipment.
  • Responsible for keeping all live equipment storage areas organised and in good order.
  • Responsible for de-prepping and checking off all returned equipment back into stores.
  • Work closely with Workshop and Loans Coordinator to ensure all external loans are returned on time and complete.
  • Propose improvements to existing systems and stores to increase efficiency and security.
  • Service Live PA and three primary performance space PA systems Electric Theatre and Demo Theatres.
  • Generate fully tuned FOH and monitor templates on digital desks for use in primary performance and live spaces. Maintain pen drives and online storage of templates for all events.

General Responsibilities

  • Ensure that all campus buildings are safe and secure for students and staff during opening hours.
  • Follow opening and closing procedures consistently; make sure all buildings are locked and alarmed correctly.
  • Vigilant to any possible security, health or abuse issues amongst students and staff. Immediately report any suspicions to Student Services.
  • Provide technical and all other assistance to tutors, office staff and students.
  • Check the Facilities calendar each day and remain in constant communication with the Supervisor and rest of team to provide any necessary assistance to ensure completion of daily tasks.
  • Carry out regular maintenance across the site during holiday periods.
  • Proficient in entire range of skills demanded by the department – studio, technical and MIT support, live sound, lecture and event prep/setup, instrument and cable repair, DIY – to allow for seamless provision of role cover during absences and holidays.
  • All manner of DIY and building maintenance jobs around the site when required.
  • Accurate and thoroughly checked equipment preps, deliveries and setups for lectures, exams, events and gigs.
  • Work Open Days when required.
  • Maintain well organised, safe and tidy workshop and storage areas at all times.

Essential Skills and Attributes

  • Clean – Full Class B UK Driving Licence.
  • Excellent and highly reliable organisational skills.
  • Approachable, professional manner with clear and effective written and oral communication skills.
  • Effective team player capable of building good working relationships with students and colleagues.
  • Ability to work consistently and accurately under pressure.
  • Proactive thinker, capable of working effectively under own volition.
  • Ability to judge efficacy of procedures and propose more effective alternatives.
  • Capable of multitasking, assigning priorities quickly and effectively.
  • Excellent and reliable attention to detail.
  • Efficient administrative skills necessary for rigorous control and upkeep of the central Facilities calendar to allow fluid, consistent provision of facilities to students and staff.
  • Excellent IT skills.
  • Advanced understanding of sound recording and performance equipment – experience with a wide variety of analogue and digital systems.
  • Ability to troubleshoot a wide variety of issues quickly and effectively in pressured environments; to think on their feet and deal with any situation calmly and effectively.
  • Keen to pick up new skills and advance training in a wide range of areas to provide efficient support and resolve any problems that may arise.
  • Willingness to assist in any situation: technical difficulties, building maintenance and support, first aid, etc.
  • Ability to look well in advance and pre-empt issues or requests before they occur.


Desired Skills

  • PAT test trained.
  • First Aid trained.
  • Advanced studio and live sound knowledge.
  • Decent soldering skills.


This job purpose reflects the core activities of the post. As the Department and the post-holder develop, there will inevitably be some changes to the duties for which the post is responsible, and possibly to the emphasis of the post itself. ACM expects that the post-holder will recognise this and will adopt a flexible approach to work.  This could include undertaking relevant training where necessary.  Should significant changes to the job purpose become necessary, the post-holder will be consulted and the changes reflected in a revised job purpose.

To apply for this role please download the application form below and send to recruit@acm.ac.uk

Download Application Form